Sunday, January 10, 2010

Hidden Treasure of Time - Effective Meetings - Get it done!

"Time is the scarcest resource and unless it is managed nothing else can be managed." - Peter Drucker

With multiple priorities and deadlines in business on a daily basis the optimal usage of time is required. Finance professionals work on many fronts including partnering with operations, evaluating/monitoring internal controls, accounting policies are administered (IFRS and/or U.S. GAAP), and Leadership of the organization among others. While conflicting goals and an incongruent strategy can be a driver, meeting effectiveness will capture more time in your day and lead to improved results.  Management typically spends 50-95% of their time in meetings and the increased effectiveness will pay healthy dividends. 

Five steps to follow and improve the effectiveness of meetings.

1. Only hold meetings when necessary
2. Invite only those who need to be there
3. Prepare and send an agenda in advance
4. Lead the meeting
5. Document and follow up on meeting decisions and task assignments

Consistently following these five steps, meetings will produce greater results, move business forward, and open up the time to work on further value added activities.

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